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Privacy policy

Data Privacy Notice

We are committed to protecting the privacy and security of your personal information. This notice describes how we collect and use your personal data during your use of this website, in accordance with the UK General Data Protection Regulation (GDPR) and related UK data protection legislation.

Data Controller

The University of Oxford is the “data controller" for the information that you provide to us when visiting this website, using our online forms or emailing us. This means that we decide how to use it and are responsible for looking after it in accordance with the UK GDPR.

Data Protection Officer

The University’s Data Protection Officer can be contacted at data.protection@admin.ox.ac.uk

The University's full Privacy Policy can be found on the University Website.

Access to your data

Access to your personal data within the University will be provided to those staff who need to view it as part of their work in connection with the operation of the website.

We may share your data with third parties who provide services on our behalf, such as those who help us to operate the website. All our third-party service providers are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

We may also share your personal data with third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our site terms of use or to protect the rights, property or safety of our site, our users, and others.

Where your data is shared with third parties, we will seek to share the minimum amount necessary.

Data collected on this website

Details of the personal data we collect on this website. We collect:

Personal data directly from you

When you fill in feedback forms, surveys or email us directly (for example asking us a question or reporting a problem with the website).

Data automatically collected about your visit to this website

which includes:

This information is provided to us by your browser when you visit a webpage and passed to Google Analytics and Vimeo. We take all possible steps to ensure that no personally identifiable information is processed.

Cookies on this website

Our site uses cookies to distinguish you from other users of our site. This helps us to provide you with a good experience when you browse our site and also allows us to improve our site. If you click 'Accept all cookies' we'll assume that you are happy to receive all cookies and you won't see this message again. If you click 'Reject all non-essential cookies' only necessary cookies providing core functionality such as security, network management, and accessibility will be enabled.

Where we store or use your data

We may store data collected by the website manually or electronically. The data is stored on our secure servers and/or in our premises within the UK.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to the website and any transmission is at your own risk.

Retaining your data

We will only retain your data for as long as we need it to fulfil our purposes, including any relating to legal, accounting, or reporting requirements.

Third party websites

Our site contains links to and from various third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Your rights

Full details on your rights to access and modify your personal data are available here.

The purpose and lawful basis for processing

  1. Data collected for purposes arising from your use of this website is to ensure that we understand how our site is used, to improve our site, and ensure it is secure. This processing occurs because it is necessary to meet our legitimate interests in operating this website.
  2. We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.

Please note that we may process your data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Contact us

If you wish to raise any queries or concerns about our use of your data, please contact us:

HEXI Information Governance Lead

MS & HERG

Nuffield Department of Primary Care Health Sciences

University of Oxford

Radcliffe Observatory Quarter

Woodstock Road,

Oxford, OX2 6GG

Telephone: 01865 289376

E-mail: hexi@phc.ox.ac.uk